The bane of every marketing coordinator’s existence is personnel resumes. Somehow, they’re never up to date — they always seem to be missing that one key piece of information that would help the resume really hit an RFP’s requirements.
But resumes don’t have to be the worst part of the proposal writing effort — a little elbow grease during downtime between proposals can make it easy to tailor personnel resumes for any proposal. Here’s the rest of my five tips — plus a bonus tip! — to make personnel resumes manageable and easy to maintain before and during proposal season.
4. Key Words
Resumes can be a great resource for developing organizational charts, even if you’re not experienced in the construction or engineering work of your company. When personnel resumes use industry-, agency- and project-specific language — such as CM/GC, value engineering, hot mix asphalt, or flyovers — it’s easy to go into Windows Explorer or Dropbox and search for these terms to find personnel with the right experience. You might even consider adding a “key words” section at the beginning of each resume for internal use to make searching for the right people with the right experience even easier.
5. Different Purposes
To make proposals even easier to put together with the right people and experience, consider the different roles that individuals play on projects and shape resumes to reflect those purposes. This might mean creating two similar but separate resumes for an engineer who does a lot of structural design but also specializes in roadway geometry. The construction inspector who has experience as an assistant project manager might also have an “Inspection” and a “Project Management” section on her resume or — if she has many years of experience — two separate resumes.
Bonus: Certifications and Trainings
Tracking certifications and trainings for project personnel can be a real time-suck, but these are critical for many projects involving construction inspection, materials testing or environmental components. If your firm doesn’t already use an accessible, easily searchable spreadsheet or database to track these, you can easily create your own spreadsheet for marketing purposes. Include columns for personnel name, certificate or training name, expiration date, and date of enrollment for certifications or trainings that are scheduled. And, again, formatting this spreadsheet as a table makes it easy as pie to sort and search for easy input into resumes.
Don’t forget to check out Part 1!